AI Documentation ROI Calculator
Estimate the time and money an AI scribe could give back to your practice: hours saved, net savings and payback period, based on your own numbers.
Your practice
What could an AI scribe give back?
Move the sliders to match your practice. Results update as you go.
Estimate based on your inputs
Documentation time given back
1,406
hours a year across your practice
2,859%
Return on cost
9
Working days to pay back
These are estimates, not a guarantee. They multiply your inputs together and assume the time saved is worth your hourly figure. The default 75% is the average time ReasonNotes users save; your own results will vary. Pricing uses $99/month per provider (the first 3 months are $50/month, and a $999/year plan is also available). No setup or training fees.
Worked examples
ROI by practice size
Same assumptions for each: 2.5 hours of documentation a day per provider, 75% of it saved, time valued at $75/hour, 250 working days and $99/month per provider.
Solo practice
1 provider
Small practice
3 providers
Medium practice
10 providers
Illustrative estimates only. Adjust the calculator above to match your practice.
Where the return comes from
ROI factors for AI documentation
Time savings
Documentation time drops from hours to minutes.
- 75% average reduction in documentation time
- From 2–3 hours a day to 15–30 minutes
- About 9–12 hours back a week (5-day week)
- Roughly 400–600 hours a year
Cost reduction
Lower operating costs and better efficiency.
- Less administrative overhead
- No transcription costs
- Lower overtime expenses
- Less burnout and staff turnover
Revenue increase
More time for patient care and billable work.
- See more patients a day
- Improve billing accuracy
- Reduce claim denials
- Increase patient satisfaction
Your options
Documentation cost comparison
Total cost of ownership for the three common approaches.
Human scribes
Pros
- Human understanding
- Real-time assistance
Cons
- High ongoing costs
- Scheduling challenges
- Inconsistent quality
AI scribe
Pros
- Available any time
- Consistent quality
- Scales with your practice
- HIPAA compliant with a BAA
Cons
- Short learning curve
- Depends on technology
Status quo
Pros
- No upfront cost
- Familiar process
Cons
- High time cost
- Burnout risk
- Inefficient
- Error-prone
Beyond the numbers
Benefits that are harder to measure
Less burnoutWellbeing
Better work-life balanceQuality of life
Improved accuracyRisk reduction
Patient satisfactionBetter visits
See the savings for yourself.
Try ReasonNotes free for 7 days, no credit card needed. Then $50/month for your first 3 months and $99/month after that. No setup fees.
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